Within the construction industry, drawings are your bible, they are the means of turning an idea into reality, drawings are issued as PDF’s and are often revised to move or include additional services, this is where Document Control steps in, Drawing Register was the result of managing drawings which were rapidly changing revision, a system providing very fast access to the latest site drawings which was easily managed by one person, create and share your drawings between your colleagues without clogging up your servers email space!
Drawing Register
Written to assist my job role as an onsite electrical technician, I developed this application to catalogue onsite drawings comparing active and superseded simultaneously.
Excel knowledge is not a requirement, Drawing Register is very easy to use and quick to setup, provides hyperlink access to local and networked files or documents.
- Works with all versions of MS Excel
- Manage up to 5000 database files
- Create 5 custom search engines
- Share your custom setup with others
- View files from local or web servers
- Choose specific entries from results
- Clone / Delete / Open / Print results
- Speedmail results as attachments
- Auto import speedmail database info
- Send chat messages to other users
- Automatically backup data on close
- Includes an inbuilt VAT calculator
- Checks online for newer file version
- You probably already use Microsoft Excel, so no extra software costs to consider!
- Administrator or private users only have to easily manage one folder of drawings.
- Administrator can be a remote networked user or a private stand alone user.
- Colleagues view their systems as per how the Administrators version is setup.
- Colleagues quickly access drawings or files from one source available at all times.
- Server space increased as no need to email duplicate drawings to your colleagues.
- Speedmail search results attaching up to 30 files into your email seamlessly.
- View Current and Superseded drawings at the same time to compare onscreen.
- Users can dump new drawings into the shared folder from their own machines.
- New drawings are highlighted for the Administrators attention to add and update.
- All network versions auto-update their records from the Administrators database.
- Exit Drawing Register without worrying about saving as the program auto-saves.
- Use Drawing Register to create and catalogue any database, not just drawings.
New Users: When first opened, select worksheet “Prefs”, you will be asked what type of database to setup.
Updates: When you download an update, select worksheet “Local”, this will import your existing records.
Drawing Register can be used to manage any database, Drawings / Receipts / Audio & Video collections etc.
